CUSTOMER SUCCESS STORY
How Balanced Family Academy keeps full-time enrollment at 95-98% — then earns more from eligible unused days
CareDay helps BFA reserve future enrollment, keep classrooms fuller, and turns eligible unused days into additional revenue.
95–98%
FULL-TIME ENROLLMENT
3,982
ADDITIONAL DAYS SOLD
$278,212
COLLECTED IN 12 MONTHS
CUSTOMER PROFILE
Built for high-quality,
multi-location childcare
Balanced Family Academy operates multiple primarily private-pay childcare centers with strong family retention, consistent classroom pricing, and a mix of full-time and part-time enrollment
When children are more likely to stay than leave, a living schedule turns future enrollment into a plan — not a guess
THE CHALLENGE
Staying full today wasn’t enough. BFA needed to see what was coming.
With multiple locations, classrooms, age groups, and future transitions, a center can appear full today while openings are already forming months ahead.
Spreadsheets and point-in-time enrollment reports couldn’t reliably show where every child would move—or exactly when the next seat would become available.
BFA needed one living schedule that could carry every child through every future room and revel openings early enough to reserve them.
THE SOLUTION
One living schedule turned future enrollment into an operating plan.
CareDay schedules each child from their first day through every future classroom and program.
As children age, transition, or change schedules, BFA can immediately see how those changes affect future capacity.
Plan Every Transition
Map each child’s expected journey through every future room and program.
Reveal Future Openings
See exactly when capacity will become available—months or years before the seat opens.
Reserve Families Earlier
Place expecting and waitlisted families into future openings while they are ready to commit.
THE FIRST RESULT
BFA moved full-time enrollment into the 95–98% range.
CareDay schedules each child from their first day through every future classroom and program.
As children age, transition, or change schedules, BFA can immediately see how those changes affect future capacity.
THE SECOND RESULT
BFA turned eligible unused days into additional revenue
Once recurring enrollment was protected, CareDay made eligible openings available to part-time families who needed extra care.
Sell the open day without changing the child’s recurring schedule.
SEE WHAT YOUR CENTERS COULD CAPTURE
Protect future enrollment.
Fill more eligible days.
See how CareDay’s living schedule can help your organization reserve families earlier, uncover future openings, and generate more revenue from the capacity you already have.