CUSTOMER SUCCESS STORY

How Balanced Family Academy keeps full-time enrollment at 95-98% — then earns more from eligible unused days

CareDay helps BFA reserve future enrollment, keep classrooms fuller, and turns eligible unused days into additional revenue.

95–98%

FULL-TIME ENROLLMENT

CUSTOMER PROFILE

3,982

ADDITIONAL DAYS SOLD

$278,212

COLLECTED IN 12 MONTHS

Built for high-quality,
multi-location childcare

Balanced Family Academy operates multiple primarily private-pay childcare centers with strong family retention, consistent classroom pricing, and a mix of full-time and part-time enrollment

Why CareDay Fits

Multiple childcare locations
Primarily private-pay families
Consistent tuition rates by classroom
Children typically remain enrolled and advance through rooms
Future families reserve well before their start dates
Part-time schedules create eligible days that can be resold

When children are more likely to stay than leave, a living schedule turns future enrollment into a plan — not a guess

THE CHALLENGE

Staying full today wasn’t
enough. BFA needed to see
what was coming.

With multiple locations, classrooms, age groups, and future transitions, a center can appear full today while openings are already forming months ahead.

Spreadsheets and point-in-time enrollment reports couldn’t reliably show where every child would move—or exactly when the next seat would become available.

✓ Room transitions continually change future capacity.

✓ Expecting and waitlisted families need answers long before care begins.

✓ Discovering an opening too late leaves too little time to market and fill it.

BFA needed one living schedule that could carry every child through every future room and revel openings early enough to reserve them.

THE SOLUTION

One living schedule turned future enrollment into an operating plan.

CareDay schedules each child from their first day through every future classroom and program.

As children age, transition, or change schedules, BFA can immediately see how those changes affect future capacity.

Instead of waiting for a vacancy to appear, BFA can reserve the family before the opening occurs.

Plan Every Transition

Map each child’s expected journey through every future room and program.

Reveal Future Openings

See exactly when capacity will become available—months or years before the seat opens.

Reserve Families Earlier

Place expecting and waitlisted families into future openings while they are ready to commit.