Billings and Payment Processing
Say Goodbye to Manually Assigning
Billing Plans… FOREVER!
Our billing system is integrated directly into the schedule which means… *drumroll*… the days of manually tracking student tuition plans are GONE.
Our system automatically populates the tuition amount from each child’s schedule and can directly apply discounts, credits, or other billable items.
BOOM! Mic drop
When you control your finances, you can budget for what truly counts.
Billing Plans = Billing Errors?
Not with CareDay.
We’ve all been there.
You set up a billing plan, add children, then forget to update it when a child changes schedules, moves to a new room, or transitions to a different program. Suddenly, tuition is off, families are confused, and you’re spending hours fixing mistakes.
CareDay’s Schedule-Based Billing solves this.
Because billing is tied directly to each child’s actual enrollment schedule, tuition updates automatically whenever a change occurs. Start dates, room moves, schedule shifts—CareDay tracks it all, so your billing stays accurate without you lifting a finger.
With CareDay, projected enrollment and billing work together, so you really can set it and forget it—while still having total confidence in the numbers.
Laura S. — Childcare Center Owner, Ohio
“The billing in CareDay makes it so much easier than having to go through two software systems. It allows for more transparency with families and less work on admin/staff.”
Get rid of that crappy invoice based billing system..
Step into the FUTURE of childcare management
Hundreds of invoices
Say it with us… Family. Ledgers.
It just makes sense! For you, your families, your accountant
(which might also be you if you wear all the hats)
Forget the invoice headaches. CareDay’s Family Ledgers streamlines your billing processes - reducing transactions, cutting down fees, and helping you save both time and money!
You can thank us later.
Billing Transactions YOUR way
Apply tuition discounts by percentage or dollar amount to a child’s account for any allotted time frame.
Tuition Discounts
Apply additional recurring transactions, like annual supply charges or weekly bus fees, to multiple children at once.
Recurring Transactions
Easily add one-time transactions, like late pickups fees or special purchases, directly to a family’s ledger, ensuring quick, cashless transactions for any program-related fees.
One-Time Transactions
Keep track of special billing situations, so you never miss important details before processing tuition payments.
Billing Notes
Do we like write-offs? Definitely not. But they do happen. CareDay makes it easy to apply and track business write-offs.
Write- Offs
We handle the numbers, so you can concentrate on caring for the kiddos.
Use CareDay’s Reports and Insights to harness the power of data. Click a button, see the facts, and make smarter, data-driven decisions for your center!
Subsidy Management that’s quick and easy to understand.
Whether you have one center or many, CareDay makes it simple to know what balances a subsidy has while managing incoming payments.
